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PART 7
Base Registries
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Designation of base registry
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37. (1) The Minister may, with the consent of such other Minister of the Government, if any, in whom functions in relation to the public body are vested, by order designate a database, the copyright in which is owned by a public body, as a base registry.
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(2) An order under subsection (1) shall specify—
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(a) the name of the base registry,
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(b) the public body that shall be the base registry owner in respect of the base registry,
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(c) the purpose for which the information in the base registry may be processed by a public body accessing the base registry,
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(d) the information to be contained in the base registry, and
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(e) the name and associated description of each field in the database.
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(3) The Minister may make an order under subsection (1) only if he or she is satisfied that it is necessary to do so for the purposes of—
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(a) ensuring the consistency and accuracy of information which is frequently used by public bodies in the performance of their functions,
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(b) avoiding the burden that would otherwise be imposed on a person to whom a service is being or is to be delivered by a public body if the information concerned was collected directly from that person, and
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(c) avoiding the duplication of databases maintained by public bodies.
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(4) The Minister shall, when making an order under subsection (1), have regard to whether the designation of the database concerned as a base registry would—
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(a) reduce the duplication of tasks carried out by public bodies,
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(b) increase the efficiency of public bodies in carrying out their functions,
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(c) improve the quality of services provided by public bodies,
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(d) assist a public body in verifying the identity of a person receiving a service being delivered or to be delivered by a public body,
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(e) reduce the need for a person to provide the same information to different public bodies,
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(f) assist a public body in establishing the entitlement of a person to a service being delivered or to be delivered by a public body,
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(g) facilitate the administration, supervision and control of a service, programme or policy being delivered or implemented or to be delivered or implemented, as the case may be, by a public body,
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(h) facilitate the improvement or targeting of a service, programme or policy being delivered or implemented or to be delivered or implemented, as the case may be, by a public body,
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(i) facilitate the evaluation of a service, programme or policy delivered or implemented or being delivered or implemented, as the case may be, by a public body,
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(j) assist in ensuring that information held by one or more public bodies is up to date, or
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(k) assist in improving the accuracy of information held by one or more public bodies.
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